For Managers & Admin: Invoicing & Payments
From sessions to funding, everything’s automated. No manual maths, no last-minute edits — just accurate invoices that send themselves on time.
Flexible Setup
Set your rules and let the system do the rest. Invoices pull straight from attendance, sessions and funding — no copying, pasting or recalculating
Create your session prices and optional add-ons.
Add government contributions and rules once — we’ll apply them automatically.
Always Reflects Reality
No chasing errors or resending PDFs. What happens in your nursery gets reflected on the invoice — instantly.
Bookings, sessions and extras auto-sync with invoices.
Changes update instantly — no double entry.
Effortless Accounting
Export invoices straight to your accounting software — no formatting headaches. Works with Xero, QuickBooks, Sage, and more.
Send to finance or upload to your accounts in seconds.
Match contributions and calculations clearly.
Real-Time Updates
Invoices stay accurate, even when children don’t attend. Bookings, absences and funding all sync in real time — no need to chase changes.
Attendance and invoices update together, in one place.
Fees update automatically when children are off.
For Managers & Admin: Child Attendance & Registers
Track attendance in real time with a system designed for busy nurseries. Fast, reliable, and synced with billing — so you stay compliant and keep things moving.
Fast Check-Ins, Clear Oversight
Quick tap-ins, real-time updates, and one clear view of who’s in. No paper forms, no delays — just smooth daily check-ins.
Fast digital sign-ins.
One tap to see who’s in, who’s out, and any notes.
Every Record, Always in Sync
Attendance data updates everywhere in real time — from registers to reports. One system, always accurate, always up to date.
Get up-to-date registers or child logs in seconds.
Mark absences, meals or sign-outs with one tap for multiple children.
Registers That Power Your Invoices
Skip the double work. Registers link directly to invoicing, so charges update in real time — even when children are off sick or go home early.
Only charge for what actually happened — no manual edits.
Registers sync with billing behind the scenes, keeping everything accurate and stress-free.
Use Attendance Data to Stay Ahead
Use live attendance data to make smarter staffing decisions, spot trends, and improve communication — all from one simple dashboard.
Keep your team aligned with real-time status updates.
Send updates quickly and keep your attendance data secure, clear, and compliant.
For Managers & Admin: Staff & Child Management
Nursery Story pulls all your core info into one place — from child records and emergency contacts to staff roles and permissions. No spreadsheets. Just the info you need, when you need it.
All in One Place
From child details to allergies, medical info to key people — it’s all linked and always up to date in one central profile.
Keep key information connected and easy to access.
No more digging — just quick access to what matters.
Smarter Oversight & Insights
Track staff activity, child development, and permissions — all in one view. Stay informed, support your team, and keep quality high.
Monitor progression and learning outcomes side by side.
See developmental progress across your setting clearly.
Safer Systems with Built-In Controls
Control who sees what — and who approves it. With custom permissions and simple controls, you stay in charge of how data flows through your setting.
Review content before it’s shared with parents or staff.
Set access levels based on role, room or seniority.
Room & Key Person Management
Easily manage room setups, staff roles and key person assignments. When anything changes, updates happen in real time — no mess, no manual edits.
Allocate rooms and groups in seconds — and change them just as quickly.
Connect staff to key children in seconds — and update fast.
For Managers & Admin: FInance & Reporting
Ditch the spreadsheets. Nursery Story turns real-time bookings and attendance into clear reports you can trust — for planning, forecasting, and inspections.
Real-Time Occupancy & Forecasting
Make smart decisions with real-time numbers. From weekly occupancy to year-round availability, everything’s built in — no formulas, no fuss.
See your setting’s availability at a glance, any time.
Track ratios, space, and occupancy in seconds.
Instant Insights for Smarter Decisions
Get the full picture — with data that’s visual, current, and ready to act on. Compare by week, child, room or staff group.
See trends, cash flow and usage instantly — no waiting for month-end.
Quick summaries designed for fast decisions.
Reports Built Around Your Workflow
Filter by child, room or timeframe. Save views. Share with your team. Reports adjust to fit your workflow — not the other way around.
Zero in on what matters, fast.
Share clean, visual summaries with your team or directors.
